Hiring Tools
Thorough recruiting and hiring practices help reduce turnover and ensure that the university is staffed with productive employees. The following resources guide you through various steps of the hiring process to help you find and hire the right employees.
Recruitment Guidance
| DOCUMENT | DESCRIPTION | ADDITIONAL INFORMATION | PERSON RESPONSIBLE TO COMPLETE/REVIEW |
|---|---|---|---|
| OSU Jobs System Technical Guide | A step-by-step guide to navigate the university’s applicant tracking system. | Visit the Careers page to access OSU Jobs. Visit our technical guide library, below, for more how-tos. | Hiring Managers or designee |
| Overview of Recruitment Process | A quick visual aid with the recruitment work flow from creating the position description to hiring the candidate. | Seek additional recruitment guidance from your department, college or division administration. | Hiring Manager or a designee in partnership with the respective HR Consultant and Talent Development & Recruitment team. |
| Recruitment Checklist | Use the document to help stay on track with each step of the recruitment process. | Hiring Manager | |
| Remote Recruitment | Resources for recruiting in a virtual environment. | Hiring Manager | |
| PeopleAdmin | HR system to manage job descriptions. | Create a user account and request access. | Departmental representative/Hiring Manager |
| Open Recruitment Exceptions | Guidance to assist with preparing a request for an exception to recruitment (promotional opportunities, hire highly specialized talent). | Exceptions to conducting an open recruitment are available as appropriate and are subject to approval. An approved Authorization to Fill Position Request is required. | Hiring Manager or a designee, college/division approvals, appropriate VP approval, OSU HR's (staff positions only) and the Office of Equal Opportunity |
| Employment of Temporary Employees | Provides information pertaining to temporary employment. | Departmental representative/Hiring Manager | |
| Advertising Your Position | A list of job boards OSU HR will post job ads. | Advertisements in outlets beyond OSU HR’s services is paid for by the employing department. | Departmental representative/Hiring Manager |
| Employment of International Employees | Employees who are not U.S. citizens or Permanent Residents will need to obtain a work permit. Contact Lizz Scott for more information. | Contact the Talent Development & Recruitment team for guidance on pre-employment inquiries regarding citizenship status. | Departmental representative/Hiring Manager |
| Interview Questions | A review of acceptable and prohibited questions for hiring managers and search committees. | Hiring Managers, the hiring team, search committees | |
| Background Checks | All employment is contingent upon a successful criminal background check. Follow these steps to request one. | Email requests and Cornerstone background check requests are separate processes. | Hiring Manager, Primary Owner, or Departmental representative |
| Reference Checks | Hiring officials are encouraged to contact references to ensure candidates are qualified for the position. | ||
| Onboarding New Employees | Tips to plan for your new employee's welcome to OSU. |
Complete new hire documents. Register for a Benefit Enrollment session. |
Supervisor |
Technical Guide Library
| DOCUMENT | DESCRIPTION | ADDITIONAL INFORMATION | PERSON RESPONSIBLE TO COMPLETE |
|---|---|---|---|
| OSU Jobs: System Technical Guide | A step-by-step guide to navigate the university’s applicant tracking system. | Visit the Careers page to access the OSU Jobs system. | Hiring Managers or designee |
| OSU Jobs: Applicant Reviewer Guide | A how-to guide to access applications and review resume documents with ease. | Access is limited to users with permission to a requisition. | Hiring Managers, Requisition Reviewers |
| OSU Jobs: How to Attach Applicant Documents | Helping candidates with attaching additional documents after the candidate has applied for the position is easy with this step-by-step guide. | Requisition owner permission required. | Hiring Managers, Requisition Owners |
| OSU-Jobs: Dispositions List and Emails | Offers a preview of the messages an applicant will receive once the applicant status is changed to Inactive. | Select the disposition to document the reason the applicant was no longer considered for employment. | Hiring Managers, Requisition Owners |