New Employee Onboarding

We want new employees to feel welcome and ready as they join the team at Oklahoma State University. Onboarding is a comprehensive approach to integrating new employees into the workplace. Onboarding is created and driven at the departmental level and we have some helpful information to get you started:

Engage early

Once your new employee is hired you can start welcoming them to your department and the university. We encourage managers to make a welcome call to discuss important things they should know before their first day:

Start date and arrival time
Dress code
Parking permit and parking locations
UKG New Employee Checklist information

Create an onboarding plan for 6-12 months

Onboarding is not the 1-hour orientation provided by University HR. It is an ongoing process usually extending beyond 6 months. The following information should be a part of your process, but not inclusive of the full onboarding period which should be specific to your department.

Prepare:

Engage the entire team in the onboarding process by announcing who was hired, for what position and who will be assisting in the onboarding process.
Ensure the required equipment to perform job duties is set and ready for your new hire.
Coordinate with internal departmental representatives to complete the UKG New Hire Checklist (i.e. I-9, Loyalty Oath).

Day 1:

Start with a tour of the office even if the employee works remotely. Create an environment where the employee can get a feel for the department culture on their own.
Provide job description to start the training process.
Utilize the professional development opportunities and online courses available at http://talent.okstate.edu/.
- Reference the Recommended & Required Training playlist (guided online course selections), to become familiar with OSU’s mission and required training.
- Part-time and student employees access training here.
Register for an Orientation and Benefits Enrollment session within 30 days of hire.
Set expectations for a 90-day review.

Continue to connect with your new employee frequently and include them in team meetings. For more ideas to include in your onboarding program, click here.

University Human Resources developed this information for the convenience of OSU employees. It is a brief interpretation of more detailed and complex materials. If further clarification is needed, the actual law and policy should be consulted as the authoritative source. OSU continually monitors benefits, policy, and procedures and reserves the right to change, modify, amend, or terminate programs at any time, with or without notice.