PageUp Applicant Tracking and Talent Management

 

University Human Resources has entered into a contract with PageUp to replace the recruitment, learning and performance functions currently hosted by Cornerstone and PeopleAdmin. Transitioning to PageUp will ultimately improve user experience, reduce manual input and eliminate the need for multiple systems for our processes. This page contains resources and FAQs for new users. Still have a question after reviewing this page? Contact Talent Development and Recruitment. 

 

Resources and Training: ATS

Training and user guides will be provided on all three functions of the system. 

• PageUp Knowledge Portal
• Training session recordings:
  • Creating a Position Description using the PageUp system
  • Posting a Job using the PageUp system
  • The Applicant Experience within the PageUp system
  • Managing Applicants and the Recruitment Process within the PageUp system
    
  • User guides:
    • • Creating and Modifying a Position Description
      • Creating a Job Card
      • Reviewing Applicants
      • Applicant View and Experience
      • Extending Offers
      • Search Committees
      • Creating a Note
      • Removing a Job Advertisement
      • Closing a Job Card 

Resources and Training: Performance

• Managing Performance Resources and Guides

 

Resources and Training: Learning Management System

• LMS Resources

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Permissions Request

To request access to the PageUp ATS, please click here. Employees who supervise at least one employee are automatically granted "hiring manager" level access and do not need to submit a request form. 

 

Forms are to be completed by the employee's supervisor and will be routed to the college/division's key administrative officer. If approved, the request will be pushed to University Human Resources for activation.

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Frequently Asked Questions

To submit a question to our team, click here. 

• I went to talent.okstate.edu to access PageUp but it took me to Cornerstone. How do I fix that?
  If you recently visited Cornerstone via talent.okstate.edu, you'll want to clear your cache and cookies. Processes vary by browser. You can also use keyboard shortcuts Option+Command+E for macOS devices or Ctrl+Shift+Del for most PCs. 
• How do I access required and recommended trainings in the absence of the LMS?
  A listing of required and recommended trainings is available here. Please note that completions from these trainings will not be recorded to your learning transcript or within SharePoint. Please coordinate completions with your supervisor. 
• Why are we moving to PageUp?

  PageUp will streamline, simplify and improve the user experience for all recruitment, learning and performance management functions that are currently housed in the Cornerstone and PeopleAdmin systems. This one system will eliminate the need for back-and-forth between the two current systems and will reduce manual entry. 

• Will there be training opportunities to learn how to use the new system?

  University Human Resources will offer virtual training sessions May 19-23. 

  Please click on the title of the session to be taken to the LMS to register. Trainings will be recorded and posted for reference. 
  
  Session 1 Creating a Position Description using the PageUp system
  9:30-10:30 a.m., Monday, May 19
  
  Session 2 Posting a Job using the PageUp system
  9:30-10:30 a.m., Tuesday, May 20
  
  Session 3 The Applicant Experience within the PageUp system
  9:30-10:30 a.m., Wednesday, May 21
  
  Session 4 Managing Applicants and the Recruitment Process within the PageUp system
  9:30-10:30 a.m., Thursday, May 22

• In our dept., I am the admin. assistant. (we don't have anyone with title of hiring manager). When we have a faculty position open, we have a search committee of 5 people and the chair of the search committee leads the search. In today's session (Managing Applicants and the Recruitment Process), it was said that only the search committee chair can access certain things like the dispositions. My question is, my faculty do parts of what has been discussed today and i do other parts of it. How will that work if only one person has access to certain information.
  Search Committee Chair will not have the ability to change applicant statuses or dispositions.  All of the other three roles on a particular job (Key Administrative Officer, Hiring Manager, and Originator) will be able to manage/change application statuses and applicant dispositions. The term hiring manager is inherently referring to the manager or supervisor who has a position open for hire, and in PageUp, this term is tied to a level of access and set of permissions. We recognize that processes vary by department and leave it to the department's discretion to grant access (via a completed permissions request form) and fill out those fields accordingly. Faculty members may certainly serve on a search committee. You will have the capability to add users to the search committee and determine your chair on the job card. Faculty will be entered to the system with a basic set of permissions, which will still enable them to review candidates and serve on a search committee.  Only employees with hiring manager, recruiting admin or key admin permissions will have access to progress candidates in the recruitment process or disposition candidates who were not chosen. 
• Will the hiring manager under Users and Approvers auto pull from the position description or will it be set by the originator when the Job Card is created?
  No. This field will be manually input by the Job Card originator. This allows some flexibility there for areas to make the best choices for their situations.
• Is the email reference check optional if the hiring manager prefers to conduct reference checks by phone instead?
  Each applicant is required to supply the contact information for three references in their application. Once the hiring manager progresses the candidate to the "reference check" step in the recruitment process, an email is automatically triggered to the three references with a link to complete the reference check form. The hiring manager may still reach out to the references directly. 
• In the guidance, it says that collaborators (Owners) can edit the position description once it goes to them for approval. I cannot find where that is true. The only thing I can find is approve or reject. Does this mean that if I send the position description for approval and there is an error, we have to start over in the process? I know that we cannot edit once we've started the job card, but surely there is a way to edit before then?
  Yes. Once a position description has gone for approval, owners will be unable to edit. Collaborators who are added as owners/editors are able to make edits prior to the approval routing, however, once the position description is pushed for approval, that access ceases. To make edits from comments left after approval has been launched, please select New Draft from the menu to create and edit a new version that will have to go back through approvals. This stresses the importance of adding all relevant collaborators to the PD and that all collaborators have appropriate time to review prior to the approval process.