Checklist Guidance for HR Admins

Employees may not commence work prior to the completion of the I-9 form, including the social security number field. If you have questions regarding this requirement, please contact newhire@okstate.edu.

• Banner General Person Request (EPAF)

  General Person Request

• Loyalty Oath

  All employee and notary information is clear, including notary seal.

• Oklahoma Teachers’ Retirement System Notification Form

  All employees must verify their participation in OTRS.

• State of Oklahoma Outstanding Wages Beneficiary Designation Form - Voluntary

  Employee has legibly completed all information and signed and dated the form.

   

  The employee should keep a copy for his/her records.

• I-9 Employment Eligibility Verification Form / E-Verify Case Details and Accompanying Documentation, if any

  Employee has completed ALL of Section 1 with signature and date.

   

  Department reviewed documents furnished by the employee, verified employment eligibility in Section 2, and signed and dated the form. If presented, copies of the US Passport or EAD card must be attached.

• Copy of Employee’s Social Security Card

  Provide for University Human Resources (HR).

• Employee’s Withholding Allowance Certificate (W-4)

  Federal and State Withholdings – Federal tax withholdings default to single with no dependents. Changes can be made on Self-Service Banner, my.okstate.edu, therefore, a form should not be submitted.

   

  Oklahoma State Taxes will be withheld at the single with no allowances rate. Changes can be made by following the instructions on this form.

   

  Withholding Information Page

• International Employees

  All full time employees who are not U.S. citizens or Permanent Residents (Green Card Holders) must receive an OSU issued work permit before beginning employment.

   

  Please contact Lizz Scott in University Human Resources, Immigration Services Consultant at elizabeth.scott@okstate.edu or 405.744.3205.

• Voluntary Self-Identification of Disability Form

  Employee has legibly completed all information and signed and dated the form.

• Veteran Voluntary Self-Identification Form

  Employee has selected all classifications of protected veterans that apply, completed the retirement/release from active duty/discharge date, and signed and dated the form. 

• Essential Information

  All employees must view, and in some cases, receive copies of essential information.  

   

  Essential New Hire Information