A mandatory reporter, also known as a “Responsible Employee,” is an employee who is required to report incidents of alleged prohibited conduct under Title IX to the university.
Responsible Employees include:
- academic advisors
- coaches, and other athletic staff who interact directly with students
- faculty members, including professors, adjuncts, and teaching assistants (TAs)
- graduate research assistants
- residence life directors
- resident assistants
- all supervisory staff
Employees on this list, or if a student or co-worker would have reason to think that you have the power to address a situation, have a duty to report incidents of sexual misconduct.
Why is Reporting Important?
Mandatory reporters have daily interactions and build trusting relationships with students and employees. Reporting an incident to Title IX ensures those in our community affected by sexual misconduct receive the support they need and that the university responds appropriately to alleged prohibited conduct under TItle IX. Someone may disclose to you for many reasons, including:
- The incident has negatively affected the person's academics or employment.
- The incident has affected the person's interaction with the Mandatory Reporter.
- The person may have safety concerns.
- The person may need someone to confide in but isn't seeking action.
- The person is looking for help.
What and When to Report?
Mandatory Reporters should report as soon as they become aware of a Title IX-related incident or alleged prohibited conduct under Title IX. If you are unsure if an incident is reportable or if you don’t have all the information to make that decision, please call the Title IX Office for help. Incidents may be disclosed in many different ways, including within a class assignment, or share during a discussion. Inappropriate behavior may also be observed, or heard through another person.
Words or actions to look out for include:
- Jokes or comments of a sexual nature.
- “I’m not really sure, but…”
- "Making me uncomfortable.”
- Not showing up for class/work.
- Drastic changes in behavior or appearance.
- Informing Others of Reporting Duties
Talk about mandatory reporting requirements with mandatory and responsible employees early and often.
- Notify Others of Your Responsibilities
Let people know of your mandatory reporting duties during one-on-one conversations. If it feels as if a conversation may lead to a disclosure, gently interrupt to inform the person of your reporting duties so that the person can decide if they would like to share more information with you. Some sample language includes:
- “It sounds like you want to talk about a sensitive situation. Can we pause so I can share my role as a mandatory reporter with you?”
- “Before we go further, I want to let you know I’m a mandatory reporter, and this is what that means …”
- Talk in hypothetical situations.
If the person decides not to share anything further with you, that is okay. Provide confidential and private resources in case they are interested in talking with someone without the concern of reporting.
- Making a Report
Report any relevant information that is shared. This includes name of the Complainant, Respondent, others involved, and any incident details shared. There is no need to ask for more information than what someone is comfortable sharing.
For more information on how to report, please visit the Reporting page.
It is likely that no other information will be shared with you after filing a Title IX report. This is to protect the privacy of Complainants and Respondents. If the person is in need of other support, provide a referral to the Get Help resources page.