Hiring Tools
Thorough recruiting and hiring practices help reduce turnover and ensure that the university is staffed with productive employees. The following resources guide you through various steps of the hiring process to help you find and hire the right employees.
Prior to posting, positions must be routed through the Position Review Committee.
Technical Guide Library
Talent management system user guides are linked in the table below. For more information on the system, click here.
| DOCUMENT | DESCRIPTION |
|---|---|
| OSU Jobs: Creating Position Descriptions | A step-by-step guide to navigate position descriptions within the PageUp system. |
| OSU Jobs: Creating a Job Card | A how-to guide on turning your position description into a posted job. |
| OSU Jobs: Reviewing Applicants | A guide on how to review applicants and progress their applications as you move through the recruitment process. |
| OSU Jobs: Extending an Offer in the ATS and Reviewing References | Follow these steps to launch an offer card for approval and acceptance by your final candidate. |
| OSU Jobs: Search Committees within the ATS | A brief overview of adding search committee members to the job card and their abilities within the ATS. |
| OSU Jobs: Adding a Note to a Job Card | Instructions on adding a note for to streamline Job Card communication. |
| OSU Jobs: Removing a Job Advertisement | Process for requesting a job advertisement be removed from the OSU jobs website. |
| OSU Jobs: Closing a Job Card | Process for closing a job card after recruitment is complete. |
| OSU Jobs: Declining a Duplicate Job Card | Removing drafts that are no longer needed. |
| OSU Jobs: Applicant View and Experience | How the applicant experiences the PageUp system. |
| OSU Jobs: Search Committee Chair Selection Summary | How to access a summarization of search committee feedback. |
| OSU Jobs: Application Flags | Guidance for adding new application flags to track candidate status in the review process. |
Recruitment Guidance
| DOCUMENT | DESCRIPTION | ADDITIONAL INFORMATION | PERSON RESPONSIBLE TO COMPLETE/REVIEW |
|---|---|---|---|
| Overview of Recruitment Process | A quick visual aid with the recruitment work flow from creating the position description to hiring the candidate. | Seek additional recruitment guidance from your department, college or division administration. | Hiring Manager or a designee in partnership with the respective HR Consultant and Talent Development & Recruitment team. |
| Recruitment Checklist | Use the document to help stay on track with each step of the recruitment process. | Hiring Manager | |
| Remote Recruitment | Resources for recruiting in a virtual environment. | Hiring Manager | |
| Open Recruitment Exceptions | Guidance to assist with preparing a request for an exception to recruitment (promotional opportunities, hire highly specialized talent). | Exceptions to conducting an open recruitment are available as appropriate and are subject to approval. An approved Authorization to Fill Position Request is required. | Hiring Manager or a designee, college/division approvals, appropriate VP approval, OSU HR's (staff positions only) and the Office of Equal Opportunity |
| Employment of Temporary Employees | Provides information pertaining to temporary employment. | Departmental representative/Hiring Manager | |
| Advertising Your Position | A list of job boards OSU HR will post job ads. | Advertisements in outlets beyond OSU HR’s services is paid for by the employing department. | Departmental representative/Hiring Manager |
| Employment of International Employees | Employees who are not U.S. citizens or Permanent Residents will need to obtain a work permit. Contact Lizz Scott for more information. | Contact the Talent Development & Recruitment team for guidance on pre-employment inquiries regarding citizenship status. | Departmental representative/Hiring Manager |
| Interview Questions | A review of acceptable and prohibited questions for hiring managers and search committees. | Hiring Managers, the hiring team, search committees | |
| Background Checks | All employment is contingent upon a successful criminal background check. Follow these steps to request one. | Email requests and Cornerstone background check requests are separate processes. | Hiring Manager, Primary Owner, or Departmental representative |
| Reference Checks | Hiring officials are encouraged to contact references to ensure candidates are qualified for the position. | ||
| Onboarding New Employees | Tips to plan for your new employee's welcome to OSU. | Complete new hire documents. Register for a Benefit Enrollment session. | Supervisor |