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Name and Address Changes

It is important that OSU and benefit vendors have your current name and address to avoid lost communications. Below are the procedures to change a name and/or address on your HR personnel records and benefit plans. 


HR Records

To change your address:
To change your name:
  • bring a copy of your new social security card (with your new name) and a form of ID to HR in 106F Whitehurst, or
  • send an encrypted email to newhire@okstate.edu,  including a copy of your new social security card and another form of ID.

Your name change will be processed within 48 hours and you will have the ability to change the name associated with Information Technology (IT) Services (O-key, etc.).

 

Name/Address Change Important Information 

How to Encrypt an Email

Contact osu-benefits@okstate.edu  for questions regarding name/address changes for benefit vendors.

 

IT Services & Employee ID Card

After completing the HR name change process, check the O-Key Account Management system to update the name associated with your IT services.  You may also request a new employee ID card at 421 Classroom Building.  You will need to verify your identity with a photo ID.

 

Call 405.744.8434 if you have questions.

 

Benefit Plans

To change your address and/or name for healthcare, dental, vision insurance, Chard Snyder, Benefit Wallet, Lincoln Financial, and MASA benefit vendors, complete an OSU Personal Information Form. and return the form to OSU HR, 106A Whitehurst, for processing.

 

American Fidelity Plans

You may change your name and/or address by contacting AFA at 800.933.1853 x8814.

 

Oklahoma Teachers' Retirement (OTRS)

You may change your name and/or address by contacting OTRS at 877.738.6365 or by completing a OTRS Personal Data Form and sending it directly:

OTRS

PO Box 53524

Oklahoma City, OK 73152

 

TIAA Retirement

You may change your address with TIAA by completing the TIAA Change of Address Form and returning the form to:

TIAA

730 3rd Ave.

New York, NY  10017-3206

 

To change your name with TIAA call 800.842.2776.  They require your social security number, your previous name, and your new name.  They also require a certified copy of any court order or other document authorizing the name change.

 

Oklahoma Law Enforcement Retirement (OLERS)

You may change your name and/or address by calling 877.213.0856.

 

Update Name/Address for Benefits Important Information

Contact osu-benefits@okstate.edu  for questions regarding name/address changes for benefit vendors.

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