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COVID-19 HR Guidance

As Cowboys, we continue to move forward and do what is right, even when it’s hard. We are grateful to all of you – those who have been working on-campus or remotely as well as those whose focus has been on other important work outside of the University. Now that our doors are open to the public, please remember to social distance and take care of yourself as well as others by wearing your facial covering when around others and in areas where it is difficult to maintain social distancing. Please also remember to self-screen on a daily basis using the self-screening checklist. Additionally, please remember OSU provides many resources to you as an employee.


Your Human Resources team is here to assist you. If you have questions, please contact your HR Consultant.


We want to provide you with resources and guidance to manage your workforce during this pandemic.  Below is a list of resources and websites to help assist the University during this time.

Important Information


Families First Coronavirus Response Act


Accommodation Requests

Although most of our colleagues are ready and able to return to campus for work, there may be circumstances that prevent some from doing so. If you have concerns about returning to campus, the Office of Equal Opportunity is here to assist you with your questions. If you need modifications to your work due to COVID-19-related reasons or due to other medical needs, please review the processes for faculty or staff and contact the Office of Equal Opportunity at


CDC Guidelines for Contact Tracing

Oklahoma State University health professionals are in regular contact with the Payne County Health Department and other health agencies in our state. We are also regularly reviewing updates from the Centers for Disease Control and Prevention (CDC). At this time, there are many questions within our community regarding contact tracing and what is involved with this process. Pamela Stokes, Associate Director of Clinical Operations in University Health Services, acts as our liaison to the Payne County Health Department on this topic and has provided advice and guidance to many offices across campus. Contact tracing enables notification to those who have had close contact with someone who is COVID-19 positive. By close contact, we mean they have been in face-to-face contact with the infected individual for a period of no less than fifteen minutes and within six-feet of the person during that time period. If you would like to learn more about contact tracing, please visit the CDC site.


Additional Information Regarding Swab Pod Testing

Employees are encouraged to use the COVID-19 testing resource available through University Health Services. Please note when you present for your test appointment, you will be provided additional information by testing staff which includes the request to self-quarantine to your home until you receive your test results, which should occur within 48 - 72 hours. Please discuss this with your supervisor prior to scheduling your test to discuss options for working from home during this time or use of leave. If you have questions, please contact your HR Consultant.


Using a Public Bathroom During a Pandemic

The best defenses against bathroom contagions are a face covering, social distancing, limiting the surfaces you touch with your hands and hand hygiene. Here are a few reminders about public bathroom use:

  • Consider larger bathrooms with multiple stalls because they have more air circulation
  • Wear a face covering
  • Be respectful of distance – allow others to exit before you enter
  • If someone exits a bathroom stall or a single bathroom right before you, try waiting at least 60 seconds before entering
  • Limit the surfaces you touch with your hands
  • If the toilet has a lid, close it before you flush so it traps the plume
  • Wash your hands for at least 20 seconds with soap and water.
  • Avoid shared, reusable hand towels
  • Limit time in the bathroom
  • If you have to use a door to exit, use paper towel to open the door or use hand sanitizer after you leave

OSU Human Resources developed this information for the convenience of OSU employees. It is a brief interpretation of more detailed and complex materials. If further clarification is needed, the actual law and policy should be consulted as the authoritative source. OSU continually monitors benefits, policy, and procedures and reserves the right to change, modify, amend, or terminate programs at any time, with or without notice. 

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