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Background Check Screening

Friday, August 21, 2020

A criminal background check is required for new employees (staff, faculty and graduate assistant/associate) at Oklahoma State University. Internal employee transfers or rehired employees must undergo a background check screening if one has not been conducted in a period of more than six months for staff and one year for faculty and graduate assistant/associate positions.


A previous conviction will not automatically disqualify a prospective or current employee from employment with the University. OSU Human Resources will review several factors to determine employment eligibility.


The OSU Jobs System automatically sends a request email to OSU Human Resources once an applicant’s status is changed to Background Check Request – Pending. If recruitment was not managed in the OSU Jobs System, send an email to OSU Human Resources at to request a background check on a new hire. Provide the following information:

  • First Name:
  • Middle Name (if applicable): 
  • Last Name: 
  • Email Address: 
  • Background Check Type (criminal, MVR, education, and/or credit): 
  • Employee Type (Staff, Faculty, GRA/GTA, Student Worker): 

Remember all offers of employment are contingent upon the successful completion of the entire background check. OSU reserves the right to rescind offers of employment based on the review of the background check information.

All background check results and records are reviewed and handled in a confidential manner and in compliance with all applicable federal, state, and local laws, including the Fair Credit Reporting Act (FRCA).


Please let us know if you have any questions. Email OSU Human Resources at or call 405.744.2909.


Refer to Policy 3-0771, Background Check Policy for Faculty and Graduate Assistants/Associates (Teaching and Research), for information. 

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